How to Organize an Effective Virtual Meeting

Teamwork & CooperationEfficiency & Time ManagementAll employees≈ 25 min

Key skill: Meeting facilitation

Summary

Run remote meetings that are just as effective as in-person ones: choose the right collaborative tool, keep things warm with a tight structure, and draw in every participant with a round of check-ins to prevent multitasking and disengagement.

Target audience

Anyone who leads or takes part in meetings.

Learning objectives

Capitalize on every advantage virtual meetings offer over in-person ones
Use online collaborative tools to their full potential, making meetings more effective than in-person ones
Strengthen welcome, attentiveness, and warmth to offset the lack of human contact.
Set a clear framework for remote meetings to prevent participants checking out and time being wasted.

Module outline

StorytellingA humorous look at the consequences of multitasking in virtual meetings
ArticlesComparison table: in-person vs. virtual meetings · Surrounding yourself with partners · Roles and responsibilities of the co-facilitator duo in virtual meetings
Expert videoA comparison of the advantages of in-person and virtual meetings, the tools you need, and facilitation best practices
AnchoringA quiz and True/False questions to dig deeper and lock in what you've learned
Memo cardA downloadable coaching memo card: the key takeaways from the expert video
CommitmentConcrete examples to help you define your own commitment

Models & methods

CC Method: Conviviality and Cadre (Framework); virtual round of check-ins; co-facilitator duo; collaborative tools (Doodle, Zoom, Klaxoon).

Research-based

Figure cited by French Labour Minister Muriel Pénicaud (2017): 17% of employees in effective remote work, with two out of three wanting to.