Engage Your Participants Right from the Meeting Invitation

Teamwork & CooperationEfficiency & Time ManagementAll employees≈ 15 min

Key skill: Meeting facilitation

Summary

The meeting starts the moment the invitation goes out: get the tone right, spell out the agenda and ask for upfront preparation, so every participant arrives engaged and ready to contribute.

Target audience

Anyone who runs or takes part in meetings.

Learning objectives

Write a friendly, clear and engaging invitation
Explain the meeting's objectives to attendees
Inform participants of the agenda and the topics being covered
Boost participant engagement by recapping past action plans

Module outline

StorytellingWhat if a simple invitation became an adventure? Discover how Mark turns every meeting into a journey his team can't wait to join
Articles"Dare to write invitations full of humour": a playful invitation example on the theme "Mission: Remote Collaboration" · The 3 pillars of a successful invitation
Expert videoHow to write a clear, motivating invitation, build an agenda and boost engagement
AnchoringQuiz and True/False to dig deeper into the topic and anchor what you've learned
Memo cardDownloadable coaching memo card: the key points from the expert video
CommitmentConcrete examples to help you define your own commitment

Models & methods

Three pillars (tone, content, engagement); distinction between invitation and summons; detailed agenda; Klaxoon collaborative tool.